It takes a lot of practice to write simply and concisely.

It takes a lot of practice to write simply and concisely.

We live in a world where everyone utilizes punctuation that confuses the sense of sentences, from the greengrocer to the carpet seller. People in academics, in particular, have a penchant for using five words when one would suffice.

This writing advice will assist you in getting back to basics.

That is, you should write short, basic phrases that clearly communicate your point to the reader without making them work hard to understand it.

The Plain English campaign believes that all papers, whether legal, financial, or medical, should be written in such a way that people can comprehend them immediately, and we’ll be using many of their concepts in this guide. You can achieve this in your work by using basic, accessible vocabulary, short phrase patterns, and clear meaning.

What is the significance of this?

You may believe that the content of what you’re saying is more essential than how you say it, but this isn’t the case. You are exhibiting to your teachers the clarity of your reasoning and ability to communicate an argument when you write a dissertation, thesis, or paper. You will lose readers and, more significantly, marks if you are unable to effectively communicate your views.

Reading a lot is the best method to become used to writing properly. Nursing publications, as well as well-written national newspapers and magazines, should be read. Don’t just read for the sake of reading; pay attention to how they arrange sentences and arguments, and consider what you find easy and difficult to read.

Keep it brief.

The first rule of clear writing is to make everything – words, phrases, and paragraphs – brief. Cut anything out if you can do so without losing its meaning. Break them up if you’re trying to say two things in a sentence or make two arguments in a paragraph.

Let’s start with the fundamentals. First and foremost, your words. You’ll have to give your reader a lot of really long, possibly Latin, medical terminology if you’re writing about healthcare. So don’t make the glue that ties those words together much thicker or more difficult to sift through. Make them light, concise, and simple to read. Consider words as a deep muck through which you must wade, and the words you use as loads that your reader must bear. If your reader walks through too much dense earth, it will stick to the bottom of their boots, preventing them from walking – or reading – farther. Because the goal of any piece of writing is for your reader to get to the conclusion – their destination – you must do everything you can to make it as simple as possible for them. Don’t let them finish the phrase with a string of words, and don’t make those words too long. For example, instead of “purchase,” “cheaper” should be used instead of “cost-effective,” and “a year” should be used instead of “per annum.” If one way of describing something has more syllables than the other, choose the alternative with fewer syllables. Always. It will always improve the clarity of your writing.

Also, keep your sentences short. Make your sentences as short as possible. Very brief. That’s correct. Often, two words are sufficient to convey a message. All those rules you learned in school about how a sentence must have a verb are partially true. However, often a very short sentence will suffice for emphasis. So there you have it. It demonstrates the point. However, in most circumstances, sentences should be no more than 15 to 20 words long. You are not need to count every word in every sentence. The flow of your writing would be odd if all of your sentences were the same length. You’ll gain a sense of what’s too long once you start writing, and it will come effortlessly to you.

Your paragraphs should also be condensed to express a single thought.

They should ideally be two or three sentences long, but you can go longer or shorter as long as they aren’t too long. Go to a new paragraph if you’re making a second point. A paragraph should introduce a concept, explain it, and then conclude with a link to the next paragraph or “thought.”

Always look through your writing once you’ve finished it to see if you can shorten it or use shorter words and sentences. You’ll always discover that you can, which will improve your writing.

Repetition should be avoided.

Avoiding repetition is one technique to shorten phrases and paragraphs.

This is something that a lot of writers do, although it’s typically unneeded if you’ve already stated things clearly. Simply put a reference to anything the second time you refer to it.

Consider the following scenario:

“The results of this survey demonstrate that nurses who participate in mealtimes improve their patients’ hydration and nutrition.” Nurses encourage their patients to look forward to and build the meals into their routine, just as they would outside of the ward, by ensuring that they are not interrupted during the protected mealtimes. Nurses’ participation in such activities improves their patients’ hydration and nutrition.”

The last sentence is unnecessary, but the author provides it to the reader in the hopes that they will learn something new.

Make use of active verbs.

Using active verbs instead of passive verbs is one approach to improve the strength of your writing.

A subject (the person executing the activity), a verb (the action itself), and an object are the three essential pieces of a sentence (the person, group or thing that the action is done to).

Someone is constantly doing something when an active verb is used. Passive verbs are the polar opposite of active verbs, implying that something is done to someone.

“The nurse prepared the patient for his operation,” for example. Preparation is being done by the nurse – this is an active word. The patient is the object, the nurse is the subject, and the verb is ready.

“However, the nurse prepared the patient for his operation.” It is a passive verb, but the patient is being prepared.

“The nurse witnessed the matron’s ward round” is now operational.
“The nurse observed the matron’s ward round” is passive.
The sentence “The nurse injected the patient” is still live.
“The nurse injected the patient” is a passive sentence.
Always attempt to employ active verbs wherever possible. It improves the strength and clarity of your writing. In many circumstances, utilizing the active verb will also reduce the length of the sentence by one or two words.


It’s also a good idea to stay away from nominalizations. These are abstract nouns that are formed by verbs. For example, arrange rather than arrange, talk rather than discuss, complete rather than complete, and fail rather than fail. It’s usually better to write “The assignment failed because…” rather than “The task failed because…”, or “we discussed the case” rather than “we had a case discussion.” It maintains it short and vigorous once more.


In every writing, clear punctuation guidelines should be followed.

To introduce a dependent clause or as an aside, you should use a comma or a dash like this.

Writing brief phrases, for example, is a difficult – but rewarding – effort.

You could use brackets (also known as parantheses) or commas to separate the words “yet rewarding.” The line would still make sense if the words “but rewarding” were removed entirely. If you do include an aside, make sure to include a comma, bracket, or dash at the beginning and conclusion of the section of the sentence that could be eliminated. Don’t use commas and dashes in the same way that you wouldn’t use one bracket (paranthesis) without ending it.

However, there are times when a comma is used to offer the reader a pause, or a breath in the phrase, rather than to introduce new information.

“When the nurse completed her rounds at 7 a.m. every day, she noted the patients’ blood pressures and glucose levels,” for example.

You don’t need to insert a comma after the part of the sentence after the comma in this example because it’s important to the meaning. The comma just serves as a breather for the reader before the topic is introduced.

Full stops – these should be used frequently. In reality, it happens rather frequently. After all, they shorten sentences. As a result, we like them. Quite a bit.

Apostrophes. You’re not alone if you despise apostrophes and have no idea when or how to use them. People overlook them, overuse them, and nearly invariably misuse them. The following are the rules:

When one person owns the “object,” you use an apostrophe between their name and the “s”:

The outfit of a nurse
The speech of the matron
Patients at the hospital
Ann’s novel
Tim’s graph
The coat of the lady
If the word is plural, the apostrophe is placed after the s to indicate that it is plural:

The costumes of the nurses
Coats worn by doctors
The waiting area for patients
You can see how critical it is to get this correct. “The nurses’ uniforms” means there are numerous uniforms belonging to several nurses, whereas “the nurse’s uniforms” means there are several uniforms belonging to several nurses – one apostrophe in the wrong position can change the entire meaning.

When the plural form does not finish in s, some people become puzzled. Men, women, and children, for example. But it’s actually quite simple. Because there is no need for an extra “s” in the plural form of these words, they take the same shape as a singular possessive construction. Men’s room, Women’s clinic, Children’s Playroom, and People’s Rights, for example. Because you wouldn’t believe that men, women, or children meant only one woman, man, or child, the apostrophe can stay after the word and before the s, unlike with nurses’ or nurses’s.

It’s a different kind of conflict. The apostrophe is used to show that a letter (in this example the “I” of “is”) has been left out of the contraction when It’s meaning “it is.” That is, “it is.” “It’s going to be a busy day in the ward today,” she says. “Updating the patient charts before midday is critical.”

There is never an apostrophe when it refers to possession. “As a result, the hospital has a number of wards.” The maternity ward is the busiest.”

‘It’s’ = ‘It’s’
Its – it is the owner of anything.
Eats shoots and leaves, a fantastic punctuation book by Lynn Truss, is both funny and useful. It comes highly recommended from me.

Best of luck, and keep writing.

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